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Software for visa agencies — CRM · E-commerce · Communication
Run your visa agency without a spreadsheet.
VisaCRM is business software sold to visa agencies. We do not process visa applications, contact governments, or give immigration advice.
app.visacrm.co / dashboard
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WatchVisaCRM in under a minute.
VisaCRM in under a minute.
From the first enquiry to an approved case.
Platform
One engagement. The whole stack. Landing page, CRM, e-commerce, automation and AI — one platform, under your brand.
CRM System
The system your agency runs on. Cases, documents, payments, and every client conversation in one place — the core of the machine, shaped to your workflow.
Ecommerce
Sell services online. Checkout, multi-currency payments, and invoices that reconcile themselves — your services, sold while you sleep.
Automation
Work that does itself. Status changes trigger the right email, WhatsApp message, invoice, or reminder — every time, without anyone touching it.
AI Tools
Intelligence in the flow. Document checks, drafted replies, case summaries — AI built into the platform, not bolted on.
Customers
Agencies running on VisaCRM. Real businesses, and the people behind them.
Inside the platform
Six pieces. One quiet machine. Intake, documents, payments, messaging, partners and reporting, built to work as one.
Cases that run themselves
Dynamic intake forms per visa type. Auto-assigned agents. Status transitions that trigger the right notification, invoice, or reminder — every time.
Learn more →Payments, in every currency
Stripe, PayPal, and local gateways. Multi-currency ledger, partial refunds, partner commissions, and reconciliation that matches your books.
Learn more →Documents without the chaos
Signed, time-limited URLs. Deadline tracking. Intelligent validation catches a blurry passport page before the consulate does.
Learn more →Conversations, one thread
Email, WhatsApp, SMS, and in-app chat — merged into a single client timeline. Agents never ask 'where did we leave off?'
Learn more →A partner portal that scales you
Give travel agencies an API and a branded portal. Commissions calculate themselves. Your sales force, 10× bigger, zero headcount.
Learn more →Numbers the board actually reads
Conversion funnels, revenue by country, and approval rates — export to your BI tool or live-stream to a TV.
Learn more →Who it's for
Built for your kind of agency. Five very different businesses — each gets a platform shaped around how it works.
Visa Consultants
Run the whole agency from one system you own
Immigration Lawyers
For the volume side of the practice, not the litigation side
Travel Agencies
Turn visas from a support burden into a revenue line
Study-Abroad Agencies
Built for intake seasons, document chains, and anxious parents
Corporate Relocation & Global Mobility
The employer pays, the employee applies, and HR wants the report
Not software you rent.
Built and run for you.
01
We listen
Tell us about your agency when you sign up, or book a 30-minute call — whichever suits you. Either way we start from your visa types, countries, payment flow, and the places the current tools leak.
02
We build
Your platform, your brand. Configured for your workflows, pricing, integrations — and reviewed with you until it feels like yours.
03
You launch
We deploy on your domain, train your team, and stay on as operators — not just a vendor on a retainer.
“We tripled capacity without adding headcount.”
Operations team
Anyvisa · UK's leading online visa platform
Results
Numbers our customers put their name to. Every figure comes from a published case study.
Customer stories
Four agencies. One platform beneath them. Different visas, countries and brands — each built around its own workflow.
Anyvisa. UK's leading online visa platform
“Ghospy built our complete visa application system from scratch. The AI-powered lead management increased our conversion rate by 35% and automated our entire document processing workflow.”
300%
increase in application capacity
75%
reduction in support tickets
4.8/5
customer satisfaction score
OlaVisa. Portugal-based visa specialist for UK & USA travel
“Our site used to be four languages patched together, and every change waited for a developer. Now my team updates every language on its own, and enquiries go straight from the site into our application system.”
EN/PT
fully bilingual platform
UK + US
primary destination focus
FIFA 26
live seasonal ESTA campaign
Visarunway. Fast-growing visa agency scaling with technology
“In visa consultancy, every country and visa type needs its own content. Wyrote's programmatic approach makes it so much easier to reach the right clients.”
0→2K
monthly applications in year one
60%
reduction in support inquiries
48h
from kickoff to first live application
RotaVisa. Premium visa consultancy for business travelers
“Ghospy built our complete visa application system from scratch. Document and application management system, lead management system, and more.”
98%
visa approval rate
40+
countries served
70%
reduction in document errors
Pricing
Three doors. Pick the one that fits.
Start on Lite, go full setup with Starter Pack, or commission a bespoke build. 14-day free trial on every plan, no card up front.
Lite
2 branded sites$49/ month
Free for 14 days
The essentials and nothing else. A branded landing site and an admin panel to run your cases and keep applicants informed.
- Landing website (yourdomain.com)
- Admin panel (admin.yourdomain.com)
- Applicant & case management
- Email notifications + basic analytics
+ Setup & onboardingOne-time setup fee
One-time setup of both sites with your branding, SSL, custom domain, and initial visa-type configuration.
Starter Pack
3 branded sites$99/ month
Free for 14 days
Your full online setup in one pack — landing site, customer portal, and admin panel. Branded, deployed, ready to take applications.
- Landing website (yourdomain.com)
- Customer portal (customer.yourdomain.com)
- Admin portal (admin.yourdomain.com)
- Applicant & case management
- Stripe + PayPal e-commerce
- Email notifications + basic analytics
+ Setup & onboardingOne-time setup fee
One-time setup of all three sites with your branding, SSL, custom domain, and initial visa-type configuration.
Most agencies start here
Bespoke
from 2 weeksLet's talk
A platform built to your workflow. Unlimited visa types, custom integrations, partner portals, AI add-ons, and an operator on your side of the table.
- Everything in Standard
- Unlimited visa types & workflows
- B2B partner portal + API
- WhatsApp, SMS, multi-channel comms
- Custom integrations (Zapier, Make, BI)
- AI triage & intake add-ons
- Bespoke UI/UX, your brand
- Dedicated operator
Add-onAI & Google Visibility Engine
Get your agency surfaced in Google and quoted by AI answer engines. Question-and-answer pages, structured data, and content built around what your clients actually search for.
Talk to us →
Add-onSocial Media Visibility
A steady social presence without running a studio. Content drawn from your real case work, planned and published on the channels your market actually uses.
Talk to us →Questions
Things agencies
ask us first.
Can't find what you're after? Send us a note — we answer within a day.
What exactly does VisaCRM do?
VisaCRM is a platform built specifically for visa agencies. It lets you manage applications, collect payments, track documents, communicate with clients, and generate reports — all from one place. Your brand, your domain — powered by us.
Do we set up the platform ourselves?
No. You tell us about your needs, and we design and build everything for you. Logo, colours, visa types, pricing, payment gateways — it's all configured to match your agency. No technical knowledge required.
Which payment methods do you support?
We support multiple payment gateways including Stripe, PayPal, Barclays ePDQ, and Ryft. Multi-currency support (GBP, USD, EUR, TRY, AED), automatic invoicing, and partial refunds come as standard.
How can I communicate with my clients?
Email, WhatsApp, SMS, and in-app chat — all integrated. With 17+ automated notification types, your clients are kept informed at every stage. Status changes, document requests, payment confirmations — all fully automated.
Is there B2B partner or agency integration?
Yes. With the partner portal, travel agencies can submit applications, track progress, and view commission reports from their own dashboard. API integration lets partners accept applications directly from their own websites. Commission calculation and invoicing are fully automated.
How long does it take to get the platform ready?
Starter packages typically go live within a few days. Enterprise projects vary depending on scope. We'll give you a clear timeline during our first call.
Can I migrate my existing client data?
Yes. We help you migrate your existing client lists, application history, and other data into the platform. Data import via CSV, Excel, or API is fully supported.
How does pricing work?
There are three options. Lite is $49/month and Starter Pack is $99/month, each with a one-time setup & onboarding fee, and both start with a 14-day free trial. If your agency needs more than either covers, we build a bespoke solution and quote it to your scope. You can pay monthly or annually.
Writing
Insights for visa businesses. Practical guides on operations, technology, and growth strategies for visa agencies.
Visa Document Checklist by Visa Type: A Master Template
One master checklist, adapted per visa type and per destination, prevents most missing-document delays. Here is a reusable structure for visitor, student, work and family cases.
International Student Recruitment Agents: How the Model Works
Education agents earn from institutions, answer to students and now sit inside regulators' rulebooks. Here is how the agency model works in practice and what Australia and the UK expect from it.
How to Become an Immigration Consultant: Licences by Country
There is no global immigration consultant licence. Here is what the regulators in Canada, the UK, Australia and New Zealand actually require, why the US works differently, and what that means for building an agency.
How to Reduce Appointment No-Shows in a Visa Agency
Missed consultations, document handovers and biometric appointments cost a visa agency time it cannot bill. Here is how to measure no-shows, remind clients properly and recover quickly when a slot is missed.
Get started
Let's build the platform your agency deserves.
Tell us about your agency and the visas you handle. We'll walk you through a setup built for your workflow.
EMAILhello@ghospy.com
RESPONSEwithin 24 hours, every weekday
HQ
Kadıköy
Bostancı Mah. Bağdat Cad. No: 472/6
Kadıköy / İstanbul
Kadıköy / İstanbul
Maslak
Maslak Mah. AOS 55. Sk. 42 Maslak B Blok
No: 4, İç Kapı No: 542
Sarıyer / İstanbul 34485
No: 4, İç Kapı No: 542
Sarıyer / İstanbul 34485